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Job Title: Vendor Relationship Manager


Manage the building of product selection into Great Plains and PROPEL, working with vendors for pricing and continuity.

With the title of Vendor Relationship Manager, the employee’s responsibilities shall include, but are not limited to, the following list below. As company goals evolve and resources change the defined areas of responsibility may be changed or replaced with new responsibilities at the mutual agreement of both employee and employer.

Essential duties and responsibilities include the following. Other duties may be assigned.

  • Complete new product bulk uploads for Great Plains and PROPEL as deemed necessary after approval of buying committee.
  • Manually build needed product into Great Plains and PROPEL on an ongoing/daily basis.
  • Prepare Upload of new products using database. Obtain new item information and images from vendors utilizing Replink or additional tools.
  • Maintain product integrity for PROPEL/Replink items, saving short descriptions and capturing video where available for with each product build.
  • When a Great Plains product status change notification is received regarding a discontinued item, source a recommended substitute item, building into Great Plains and Propel within 72 hours.
  • For each of the printed sales collateral (flyer, brochure, poster, etc.), obtain confirmation of product continuity and request funding from respective vendors for items pictured, insuring availability throughout life of promotion.
  • Maintaining Dell catalog with new products and changing configurations in Replink and in Propel. When notified by Dell of a discontinued item, obtain a new quote, and build replacement item into Great Plains and PROPEL within 72 hours.
  • When email is received from PROPEL Admin, correct missing descriptions, images, etc. within 72 hours.
  • When new vendors are identified, obtain proper forms, to include W9, credit references for All Star and signed Non-Disclosure Agreement, building vendor into Great Plains. Obtain verification of continuity of related product.
  • Obtain documents indicating a rebate, trailing credit, commission, photo allowance, volume rebate, price protection, instant rebate or defective funding, creating a corresponding debit memo to be sent to Accounting. Prepare and submit all necessary reporting, and backup to Claim Vendor Credit. Track and collect receipt of payment from vendors for corresponding debits, reporting to management as needed, as well as creating spin reports being sent to vendors for funding.
  • On a bi-annual basis, or as needed, confirm pricing and product continuity for items within the Master Catalog, obtaining any missing information such as UPC, weight, etc.
  • On a bi-annual basis, verify and confirm product availability with Canadian Partner, updating as necessary.
  • Attend vendor meetings as necessary.
  • Work with IT department on correcting mapping of products to correct categories for D&H products that feed in to Propel, as well as filtering out products that would be duplicated.
  • Send out overstock emails to entire sales team as needed.